BAND TRIP FALL 2016 - WALT DISNEY WORLD
MHS Band Students & Parents,
I have been working to provide us with a quality trip to Walt Disney World this school year. In looking at possible dates, we have decided that it would be really cool to visit Disney World during the Christmas season…while the park is all decorated for Christmas and the temperatures are milder. Therefore, this packet contains information pertaining to the trip. PLEASE UNDERSTAND THAT THIS TRIP IS OPTIONAL! Remember that your priorities should be your Fair-Share obligation…but we will work with individuals on their Fair-Share. However, each person attending the trip must fundraise or pay for their trip prior to our departure. Please review the packet and return your Trip Intention Form prior to September 16 so that we can be begin making reservations. If you have any questions, please don’t hesitate to contact me. Thanks.
Gray Weaver
Milton HS Director of Bands
I have been working to provide us with a quality trip to Walt Disney World this school year. In looking at possible dates, we have decided that it would be really cool to visit Disney World during the Christmas season…while the park is all decorated for Christmas and the temperatures are milder. Therefore, this packet contains information pertaining to the trip. PLEASE UNDERSTAND THAT THIS TRIP IS OPTIONAL! Remember that your priorities should be your Fair-Share obligation…but we will work with individuals on their Fair-Share. However, each person attending the trip must fundraise or pay for their trip prior to our departure. Please review the packet and return your Trip Intention Form prior to September 16 so that we can be begin making reservations. If you have any questions, please don’t hesitate to contact me. Thanks.
Gray Weaver
Milton HS Director of Bands
DATES OF THE TRIP
Our 4-day trip will take place from Wednesday afternoon, December 7 until Sunday evening, December 11, 2016.
PROPOSED ITINERARY
Wednesday, December 7 - Depart @ 4:30 pm / Dinner in Tallahassee / Check into Resort
Thursday, December 8 - Visit Animal Kingdom & Hollywood Studios
Friday, December 9 - Visit Epcot Center
Saturday, December 10 - Visit Magic Kingdom
Sunday, December 11 - Visit Disney Spring (Downtown Disney) for lunch / Return to Milton
SCHOOL ABSENCES / SCHOOL BOARD APPROVAL
The MHS Band Trip is an official school function of Milton High School. Students will miss two days of school and will need to make-up their work OR get their school work early. Also, please note that we have applied for and are waiting on final School Board approval for the trip.
CHAPERONING / PARENTS & FAMILY MEMBERS ATTENDING
Parents may also attend the trip as chaperones. This means that you will have some responsibility in helping us monitor the students…though it is pretty minimal. Siblings of band members may also attend as long as there is one parent participating. Parents are responsible for providing supervision for all siblings and they must stay in the room with their parent. Everyone pays full per person price (see costs below). Also, we require that band students stay in hotel rooms with other band students instead of their parents…this is a BAND trip!
COST OF TRIP
The cost of the trip is $535 PER STUDENT. Adults wishing to chaperone will pay based upon room occupancy: Adults-Double Occupancy is $595 per person / Triple Occupancy is $565 per person / Quad Occupancy is $535 per person. Students do not typically stay in the room with their parents…remember that this is a “band trip” so they should stay in the room with other band members. These amounts include top-quality charter bus transportation, hotel accommodations on Disney property, and a 3-Day Park Hopper ticket. Please note that it doesn’t include any pre-paid meals. Students are encouraged to bring breakfast items (Pop Tarts, Breakfast bars, etc) and snacks for their rooms. Attendees may purchase meal vouchers above the cost of the trip for the following amounts:
3 Lunch or Dinner Meal Vouchers - $50.00
3 Breakfast Meal Vouchers - $33.00
Meal tickets need to be ordered and paid for by October 28.
PAYMENT SCHEDULE
In order to make sure that we are able to pay for trip expenses in a timely manner, please try to adhere to the following payment schedule. We will work with individuals, but please make sure that you are closely communicating with us. Once we begin ordering individual tickets and paying for rooms, we must have your funds in our account to help cover the cost. Here is the recommended schedule:
SEPTEMBER 30 - $100 Non-Refundable Deposit (this secures the Charter Buses)
OCTOBER 28 - $235 Non-Refundable Payment (this secures the Admission Tickets)
NOVEMBER 30 - Remaining Balance
Remember that checks are payable to “Milton HS Band”. All cash must be brought into the band office before depositing so that we can write a receipt.
CHARTER BUS TRANSPORTATION
We are planning to travel with Gulf Coast Tours out of Mobile, Alabama. These buses are usually no more than 2 years old and are air-conditioned, restroom-equipped, and have DVD players/Direct TV onboard. They also have electrical outlets scattered throughout the bus. We usually always travel with this company as they have high-quality equipment.
HOTEL ACCOMMODATIONS
We are going to spend a little more money and stay on Disney property for this trip. We are working to secure rooms at the Disney Pop Century Resort or Disney All-Star Movie Resort. Staying on property will allow us to better enjoy the decorations of the season and provide more flexibility as we’ll utilize the Disney Transportation System.
ATTRACTIONS
We will be purchasing each individual a Disney 3-Day Park Hopper Pass. If you already have season passes, you may deduct $195 off the cost of the trip…but please make sure that there are no black-out dates during our visit. Our attendees will be able to access Disney’s Magic Kingdom, Animal Kingdom, Hollywood Studios, and Epcot Center. They will also be able to hop between parks (more information to follow concerning park hopping).
PERFORMANCE WORKSHOP
We are planning to participate in a Disney “You’re Instrumental” Workshop while in Orlando. These workshops allow us to work with a Disney musician in an educational environment where our kids learn the expectations of a studio musicians along with playing and recording soundtrack music that is placed to an animated cartoon. This is a great experience. So we will be taking our concert instruments with us.
TRIP INTENTION FORMS
So that we can begin to make reservations, please discuss the trip with your family and let us know if you are planning to attend the trip to Orlando. We are needing the Trip Intention forms returned by Friday, September 16. Please complete the form and turn it into to the Band Office.
TRIP INFORMATION MEETING
We have a Final Trip Information Meeting on Monday, November 28 at 6:30 pm in the MHS Bandroom. We are asking for all trip participants and their parents to attend the meeting as we’ll be distributing important information regarding final itineraries and such.
QUESTIONS?
If you have questions, please don’t hesitate to contact Mr. Weaver via e-mail – weaverg@santarosa.k12.fl.us .
Our 4-day trip will take place from Wednesday afternoon, December 7 until Sunday evening, December 11, 2016.
PROPOSED ITINERARY
Wednesday, December 7 - Depart @ 4:30 pm / Dinner in Tallahassee / Check into Resort
Thursday, December 8 - Visit Animal Kingdom & Hollywood Studios
Friday, December 9 - Visit Epcot Center
Saturday, December 10 - Visit Magic Kingdom
Sunday, December 11 - Visit Disney Spring (Downtown Disney) for lunch / Return to Milton
SCHOOL ABSENCES / SCHOOL BOARD APPROVAL
The MHS Band Trip is an official school function of Milton High School. Students will miss two days of school and will need to make-up their work OR get their school work early. Also, please note that we have applied for and are waiting on final School Board approval for the trip.
CHAPERONING / PARENTS & FAMILY MEMBERS ATTENDING
Parents may also attend the trip as chaperones. This means that you will have some responsibility in helping us monitor the students…though it is pretty minimal. Siblings of band members may also attend as long as there is one parent participating. Parents are responsible for providing supervision for all siblings and they must stay in the room with their parent. Everyone pays full per person price (see costs below). Also, we require that band students stay in hotel rooms with other band students instead of their parents…this is a BAND trip!
COST OF TRIP
The cost of the trip is $535 PER STUDENT. Adults wishing to chaperone will pay based upon room occupancy: Adults-Double Occupancy is $595 per person / Triple Occupancy is $565 per person / Quad Occupancy is $535 per person. Students do not typically stay in the room with their parents…remember that this is a “band trip” so they should stay in the room with other band members. These amounts include top-quality charter bus transportation, hotel accommodations on Disney property, and a 3-Day Park Hopper ticket. Please note that it doesn’t include any pre-paid meals. Students are encouraged to bring breakfast items (Pop Tarts, Breakfast bars, etc) and snacks for their rooms. Attendees may purchase meal vouchers above the cost of the trip for the following amounts:
3 Lunch or Dinner Meal Vouchers - $50.00
3 Breakfast Meal Vouchers - $33.00
Meal tickets need to be ordered and paid for by October 28.
PAYMENT SCHEDULE
In order to make sure that we are able to pay for trip expenses in a timely manner, please try to adhere to the following payment schedule. We will work with individuals, but please make sure that you are closely communicating with us. Once we begin ordering individual tickets and paying for rooms, we must have your funds in our account to help cover the cost. Here is the recommended schedule:
SEPTEMBER 30 - $100 Non-Refundable Deposit (this secures the Charter Buses)
OCTOBER 28 - $235 Non-Refundable Payment (this secures the Admission Tickets)
NOVEMBER 30 - Remaining Balance
Remember that checks are payable to “Milton HS Band”. All cash must be brought into the band office before depositing so that we can write a receipt.
CHARTER BUS TRANSPORTATION
We are planning to travel with Gulf Coast Tours out of Mobile, Alabama. These buses are usually no more than 2 years old and are air-conditioned, restroom-equipped, and have DVD players/Direct TV onboard. They also have electrical outlets scattered throughout the bus. We usually always travel with this company as they have high-quality equipment.
HOTEL ACCOMMODATIONS
We are going to spend a little more money and stay on Disney property for this trip. We are working to secure rooms at the Disney Pop Century Resort or Disney All-Star Movie Resort. Staying on property will allow us to better enjoy the decorations of the season and provide more flexibility as we’ll utilize the Disney Transportation System.
ATTRACTIONS
We will be purchasing each individual a Disney 3-Day Park Hopper Pass. If you already have season passes, you may deduct $195 off the cost of the trip…but please make sure that there are no black-out dates during our visit. Our attendees will be able to access Disney’s Magic Kingdom, Animal Kingdom, Hollywood Studios, and Epcot Center. They will also be able to hop between parks (more information to follow concerning park hopping).
PERFORMANCE WORKSHOP
We are planning to participate in a Disney “You’re Instrumental” Workshop while in Orlando. These workshops allow us to work with a Disney musician in an educational environment where our kids learn the expectations of a studio musicians along with playing and recording soundtrack music that is placed to an animated cartoon. This is a great experience. So we will be taking our concert instruments with us.
TRIP INTENTION FORMS
So that we can begin to make reservations, please discuss the trip with your family and let us know if you are planning to attend the trip to Orlando. We are needing the Trip Intention forms returned by Friday, September 16. Please complete the form and turn it into to the Band Office.
TRIP INFORMATION MEETING
We have a Final Trip Information Meeting on Monday, November 28 at 6:30 pm in the MHS Bandroom. We are asking for all trip participants and their parents to attend the meeting as we’ll be distributing important information regarding final itineraries and such.
QUESTIONS?
If you have questions, please don’t hesitate to contact Mr. Weaver via e-mail – weaverg@santarosa.k12.fl.us .
